Call to Convention – 2025 Annual Convention

By | April 3, 2025
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CALL TO CONVENTION – 2025 ANNUAL CONVENTION
VIRGINIA STATE ASSOCIATION OF PARLIAMENTARIANS
Theme – Empower. Engage. Educate.

Dear VSAP Members, Family, and Friends,

As the vibrant colors of spring paint the landscapes of Virginia, we find ourselves on the cusp of another season filled with opportunities for growth, connection, and learning. It is with immense pleasure that I extend to you an invitation to the Virginia State Association of Parliamentarians (VSAP) 2025 Annual Convention, set to take place on May 3-4, 2025, in the historic waterfront city of Newport News, Virginia.

This year, we are galvanized by the theme “Empower. Engage. Educate.” — three powerful words that encapsulate our mission and promise for this gathering. This succinct mantra not only highlights our dedication to mastering parliamentary procedure but also reflects our commitment to fostering a community where every member is empowered, engaged, and educated.

I am excited to announce an array of sessions and workshops designed to enhance your skills and deepen your understanding of parliamentary law. These gatherings are more than just meetings; they are platforms for transformation and enlightenment, aimed at enhancing our abilities to lead and govern with efficacy and honor.

Our convention is an occasion to celebrate our shared dedication to the principles of democracy and good governance. It is a time to reconnect with colleagues, welcome newcomers into our fold, and build lasting relationships that strengthen our community.

Join me in Newport News for a compelling and enriching experience. Together, we will empower our minds, engage our spirits, and educate our community, continuing to shine as beacons of excellence in the practice of parliamentary procedure. 

I look forward to welcoming you to an unforgettable weekend of learning and fellowship.

Warmest regards,

/s/Donald Garrett
Donald Garrett, PRP
2023-2025 VSAP President

Click the following links to download the relevant attachments

CALL TO CONVENTION – 2024 ANNUAL CONVENTION

By | March 19, 2024
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VIRGINIA STATE ASSOCIATION OF PARLIAMENTARIANS
Theme – Bridging Traditions: The Evolution of Parliamentary Law

Dear VSAP Members, Family, and Friends,

As the spring blooms in the beautiful landscapes of Virginia, it brings with it the promise of learning, connection, and growth.  It is with great excitement and anticipation that we invite you to the Virginia State Association of Parliamentarians Annual Convention, happening April 20-21, 2024, at the scenic city of Charlottesville, Virginia.

This year, we are embracing the theme “Bridging Traditions: The Evolution of Parliamentary Law,” a testament to our enduring commitment to the principles of parliamentary procedure and our eagerness to explore its dynamic evolution.  This theme not only honors our rich heritage but also underscores our pursuit of adapting and innovating for the future.

We are particularly thrilled to announce a special lecture set against the historic backdrop of Monticello, the esteemed home of Thomas Jefferson.  Here, we will delve into Jefferson’s Parliamentary Procedure Manual, exploring its foundational impact on our democratic processes and its lasting relevance in today’s society.  This unique experience promises to be a highlight, offering profound insights amidst the grandeur of one of our nation’s most treasured landmarks.

Our convention is more than just a gathering; it is a celebration of our collective passion for parliamentary procedure and a shared commitment to excellence in governance. It is a time to reconnect with old friends, make new ones, and immerse ourselves in the camaraderie and support that defines our association.

We invite you to join us in Charlottesville for what promises to be an enlightening and inspiring weekend.  Together, let’s bridge traditions and forge ahead into the future of parliamentary law, armed with knowledge, enthusiasm, and the spirit of innovation.

Warmest regards,

/s/Donald Garrett
Donald Garrett, PRP
2023-2025 VSAP President

Click the following links to download the relevant attachments

Zoom 101 for Parliamentarians (1/29/24)

By | January 25, 2024
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January 29, 2024 at 10:30 am (ET)

Sponsored by the Virginia State Association of Parliamentarians and the Parliamentary Law Club of Richmond, Virginia

This webinar will go over the basics of electronic meetings and give a step-by-step instruction on how to operate Zoom for business meetings compliant with Robert’s Rules of Order. Topics include authorization of electronic meetings, recognition by the Chair, motions, voting, advanced options, and tips/tricks.

This webinar has been approved by the NAP Commission on Credentialing for 1 CEU. You must register in order to track attendance.

Register here: https://us06web.zoom.us/meeting/register/tZ0tdOmgqDgqGNe72KDk90yJ9KnHF13-dd69#/registration

Call to Convention: 2023 VSAP Convention

By | March 17, 2023
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Official Meeting Notice

I, Beatrice Squire, PRP, President of the Virginia State Association of Parliamentarians (VSAP), hereby give notice that the Annual Convention of VSAP will occur April 29-30, 2023, at the Richmond Marriott Short Pump, 4240 Dominion Boulevard, Glen Allen, Virginia 23060.  The Convention will be called to order at 9:30 am on April 29, 2023.  Please visit https://vsap2023.eventbrite.com to register for the Convention and pay the registration fee or submit the attached registration form.

Delegate Credentialing

Unit/Club Delegates: Each Unit and Club receives one (1) delegate for its first five (5) primary members or major fraction thereof, and one (1) delegate for each additional five (5) members or major fraction thereof.  Unit/Club Presidents must certify the name(s) and email address(es) of their delegate(s) via the attached form by April 1, 2023.

Member-At-Large Delegates: The VSAP President will appoint members-at-large to voting delegate slots on a first come, first serve basis.

Ex-Officio Delegates: Ex-Officio Delegates (Officers, Past Presidents, etc.) will be credentialed automatically upon registration.

Nominating Committee Slate

The Nominating Committee recommends that the following individuals be elected:

  • President – Donald Garrett
  • Second Vice President – Flint Lewis
  • Secretary -Jacqueline Roundtree
  • Treasurer – Arlene Skinner

The Nominating Committee also recommends the following amendment to the Bylaws:

In Article VI, Section 5, para. B, strike out “No officer shall succeed himself/herself in the same office” and insert in its place “No officer may serve more than two (2) consecutive terms in the same office” to allow Arlene Skinner to succeed herself as Treasurer.

Proposed Bylaws Amendments

The Bylaws Committee reports that it has received the following two proposed bylaws amendments pursuant to Article XIV, Section 1 of the VSAP Bylaws:

1)         Amend Article VII, Section 2 by striking “Club and” and inserting “Club. Annual and Special Meetings.”

2)         Amend Article XIV, Section 1 by striking “the Annual Association” and inserting “a.”

Attachments