Call to Convention: 2023 VSAP Convention

By | March 17, 2023
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Official Meeting Notice

I, Beatrice Squire, PRP, President of the Virginia State Association of Parliamentarians (VSAP), hereby give notice that the Annual Convention of VSAP will occur April 29-30, 2023, at the Richmond Marriott Short Pump, 4240 Dominion Boulevard, Glen Allen, Virginia 23060.  The Convention will be called to order at 9:30 am on April 29, 2023.  Please visit https://vsap2023.eventbrite.com to register for the Convention and pay the registration fee or submit the attached registration form.

Delegate Credentialing

Unit/Club Delegates: Each Unit and Club receives one (1) delegate for its first five (5) primary members or major fraction thereof, and one (1) delegate for each additional five (5) members or major fraction thereof.  Unit/Club Presidents must certify the name(s) and email address(es) of their delegate(s) via the attached form by April 1, 2023.

Member-At-Large Delegates: The VSAP President will appoint members-at-large to voting delegate slots on a first come, first serve basis.

Ex-Officio Delegates: Ex-Officio Delegates (Officers, Past Presidents, etc.) will be credentialed automatically upon registration.

Nominating Committee Slate

The Nominating Committee recommends that the following individuals be elected:

  • President – Donald Garrett
  • Second Vice President – Flint Lewis
  • Secretary -Jacqueline Roundtree
  • Treasurer – Arlene Skinner

The Nominating Committee also recommends the following amendment to the Bylaws:

In Article VI, Section 5, para. B, strike out “No officer shall succeed himself/herself in the same office” and insert in its place “No officer may serve more than two (2) consecutive terms in the same office” to allow Arlene Skinner to succeed herself as Treasurer.

Proposed Bylaws Amendments

The Bylaws Committee reports that it has received the following two proposed bylaws amendments pursuant to Article XIV, Section 1 of the VSAP Bylaws:

1)         Amend Article VII, Section 2 by striking “Club and” and inserting “Club. Annual and Special Meetings.”

2)         Amend Article XIV, Section 1 by striking “the Annual Association” and inserting “a.”

Attachments

You Be the Judge – a Virginia State Association of Parliamentarians Workshop

By | November 17, 2022
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Thursday, December 1, 2022, at 7pm via Zoom
Presented by VSAP First VP Donald Garrett, PRP

We will review a recent judicial opinion that was substantially based on Robert’s Rules of Order. How well did the judge do? Let’s put on our black robes and find out.

Questions? Email info@VirginiaParliamentarians.org

Register at https://us06web.zoom.us/meeting/register/tZEudOuhrTIrG9fL1RaOhc2x_WvJ0zyr7GQw

Please share with friends and colleagues!

December 2022 Parliamentary Procedure Bootcamp and Membership Workshop

By | November 17, 2022
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Would you like to have smoother and more effective meetings or become a better club member or officer? No matter what your level of understanding parliamentary procedure may be, the Northern Virginia Marching and Gavel Society (NOVAMAGS) unit can help enhance that level.

NOVAMAGS is conducting a parliamentary workshop of two sessions. The sessions are Saturday, December 3, and Saturday, December 10, from 10:30 a.m. – 1:30 p.m on Zoom. The workshop is designed to enhance your knowledge of parliamentary procedure as well as prepare you to take the National Association of Parliamentarians® (NAP) membership exam.

The cost is $10. Register at https://novamags2022.eventbrite.com

April 30, 2022, Special Meeting Notice

By | March 23, 2022
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Virginia State Association of Parliamentarians
April 30, 2022, Special Meeting Notice

            I, Beatrice Squire, PRP, pursuant to Article VII, Section 2 of the Virginia State Association of Parliamentarians (VSAP) Bylaws, hereby give notice of a special meeting of VSAP to be held on Saturday, April 30, 2022, at 10:00 am (EDT) via Zoom.  The purposes of this special meeting to 1) receive and act on committee reports, 2) elect members of the nominating committee, and 3) consider an amendment to the standing rules regarding memorials.

            This will be an electronic meeting through Zoom (https://zoom.us).  All attendees must be able to access the internet during the meeting and be able to access the Zoom client on an appropriate device to use Zoom’s polling feature (https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings). 

            Upon the conclusion of the business of the special meeting, attendees will be invited to attend an optional educational program on parliamentary procedure (depending on instructor availability).

Registration Instructions

            There is a $15 registration fee payable by credit/debit card or via check payable to VSAP.  Attendees may register electronically at www.virginiaparliamentarians.org/2022 or via the mail. 

Unit/Club Voting Delegate Credentials

            Each Unit and Club receives one (1) delegate for its first five (5) primary members or major fraction thereof, and one (1) delegate for each additional five (5) members or major fraction thereof.  Unit/Club Presidents must certify the name(s) and email address(es) of their delegate(s) via email to info@VirginiaParliamentarians.org by Sunday, April 24, 2022.

Member-at-Large Voting Delegate Credentials

            The VSAP President will appoint members-at-large to voting delegate slots on a first come, first serve basis.

Ex-Officio Delegate Credentials

            Pursuant to Article VII, Section 3A of the VSAP Bylaws, “The Officers and Chairmen of Standing Committees, the Corresponding Secretary, the Editor, and the Historian; [and] Past Presidents of the Association who are members of the Association” are voting members of the association body.  These individuals who register for the meeting will automatically be credentialed as part of the voting body; no additional action is needed.

Tentative Schedule

  • 9:30 am – Zoom Room Opens
  • 10:00 am – Business Meeting
  • 11:00 am – Workshop 1
  • 12:00 pm – Workshop 2
  • 1:00 pm – Workshop 3