Virginia State Association of Parliamentarians

Special Meeting Notice 

Pursuant to Article VII, Section 2 of the Virginia State Association of Parliamentarians (VSAP) Bylaws, I, Lynda Baer, PRP, hereby gives notice of a special meeting of VSAP to be held on Saturday, April 25, 2020 starting at 10:00 AM.  The purpose of the meeting is to:

1.      Hear annual reports from Officers, Committees and Units.

2.      Elect five (5) members to the Nominating Committee.
(Members of the 2017-2019 Nominating Committee are ineligible)

This will be an electronic meeting.  Individuals must register by Sunday, April 19, 2020 to receive access instructions via email.  All attendees must be able to access the internet during the meeting, as well as have the capability to dial into a conference line phone number as a back-up.  Upon the conclusion of the business of the special meeting, attendees will be invited to attend an optional educational program on parliamentary procedure (depending on instructor availability).

Registration Instructions

A) State Officers, Standing Committee Chairmen, and Past VSAP Presidents: Please register by providing your name, position title, email address, and phone number via email to info@VirginiaParliamentarians.org.

B) Unit/Club Delegates: Each Unit and Club receives one (1) delegate for its first five (5) primary members or major fraction thereof, and one (1) delegate for each additional five (5) members or major fraction thereof. Unit/Club Presidents must certify the name, email address, and phone numbers of their delegate(s) via email to info@VirginiaParliamentarians.org.

C) Members At Large: Please register by providing your name, email address, and phone number via email to info@VirginiaParliamentarians.org. The VSAP President will appoint members-at-large to delegate slots on a first-come-first-serve basis.

D) All Other Attendees/Guests: Please register by providing your name, email address, and phone number via email to info@VirginiaParliamentarians.org.

###

Call to Convention

UPDATE: On 3/23/2020 the Board of Directors voted to cancel this meeting.  Instead a special electronic meeting will be held on Saturday, April 25, 2020.  Please be on the lookout for that notice.

The Virginia State Association of Parliamentarians (VSAP) call its members and guests to the 63rd Annual Convention. It will be held from April 25-26, 2020, Fredericksburg, Virginia, at the Hilton Garden Inn Hotel. All members are encouraged to attend, participate and leave with refreshed knowledge and skills of parliamentary procedure. Members and guests are also invited to the VA Alpha Unit Dutch Treat Annual Meeting to be held Friday, April 24, 2020, beginning at 6:00 PM.

Hilton Garden Inn
1060 Hospitality Lane
Fredericksburg, VA 22401
540.548.8822

Forms and Documents

• Registration Form
• Unit/Club Delegate Form
• Reports Requested from Unit/Club Presidents

Click here to view the latest issue of The Virginia Gaveletter.

Click here to view the latest issue of The Virginia Gaveletter.

Robert’s Rules Open House: Parliamentary Procedure Workshop

Saturday, October 26, 2019
9:30am-12:30pm
Fairfax County Government Center, Conference Room 8
12000 Government Center Pkwy, Fairfax, Virginia 22035

Registration URL: https://robertsrulesopenhouse2019.eventbrite.com

Tentative Schedule

• 09:30am-10:00am: Doors Open. Registration and Networking
• 10:00am-10:50am: Introductions, Agendas, How to Handle a Motion
• 10:50am-11:00am: 10 Minute Break
• 11:00am-11:40am: Debate and Amendments
• 11:40am-12:10pm: Postponing; Enforcing and Suspending Rules
• 12:10pm-12:30pm: Voting and Conclusion
• 12:30pm-01:00pm: Open Forum; Audience Q&A with Professional Registered Parliamentarians

Calling Organization Leaders – Prepare to Lead the Democratic Way!

Leaders of organizations must possess the democratic process (parliamentary procedure) to effectively protect all members, while managing the meeting process. The Virginia State Association of Parliamentarians will provide a review session to prepare you to pass the test so that you can become a member of the professional organization that provides parliamentary procedure to the World.

Sponsor: Virginia  State Association of Parliamentarians

Date:   Saturday, September 28, 2019

Time:   9:30 AM-4:00 PM

Location: VA Conference Room of the Varina Area Library
1875 New Market Road, Henrico, VA 23231

Fee Required: $110.00  This includes the fee for the test and membership in NAP, boxed lunch and test preparation documents.  Deadline: September 7, 2019

Click HERE to download the registration form.

To protect the privacy of our members, this photo gallery is password-protected. All members should have received the password in a June 2019 email. If you lost this email or are a guest that would like to request access, please email info@VirginiaParliamentarians.org.  Additionally, please email info@VirginiaParliamentarians.org if you would like to share any other convention photos for inclusion in this gallery.

Click here to view the latest issue of The Virginia Gaveletter.

Calling Organization Leaders
Prepare to Lead the Democratic Way!

Leaders of organizations must possess the democratic process (parliamentary procedure) to effectively protect all members, while managing the meeting process. The Virginia State Associations of Parliamentarians will provide a review session to prepare you to pass the test so that you can become a member of the professional organization that provides parliamentary procedure to the World.

Sponsor: Virginia State Association of Parliamentarians

Date: Saturday, June 22, 2019

Time: 9:30 AM – 4:00 PM

Location: Virginia Union University Library, 1st Floor

Click here to download the registration form.  The fee is $110, which includes the NAP membership exam test fee, a boxed lunch, and test preparation documents!  Please contact info@VirginiaParliamentarians.org if you have any questions.