April 30, 2022, Special Meeting Notice

By | March 23, 2022

Virginia State Association of Parliamentarians
April 30, 2022, Special Meeting Notice

            I, Beatrice Squire, PRP, pursuant to Article VII, Section 2 of the Virginia State Association of Parliamentarians (VSAP) Bylaws, hereby give notice of a special meeting of VSAP to be held on Saturday, April 30, 2022, at 10:00 am (EDT) via Zoom.  The purposes of this special meeting to 1) receive and act on committee reports, 2) elect members of the nominating committee, and 3) consider an amendment to the standing rules regarding memorials.

            This will be an electronic meeting through Zoom (https://zoom.us).  All attendees must be able to access the internet during the meeting and be able to access the Zoom client on an appropriate device to use Zoom’s polling feature (https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings). 

            Upon the conclusion of the business of the special meeting, attendees will be invited to attend an optional educational program on parliamentary procedure (depending on instructor availability).

Registration Instructions

            There is a $15 registration fee payable by credit/debit card or via check payable to VSAP.  Attendees may register electronically at www.virginiaparliamentarians.org/2022 or via the mail. 

Unit/Club Voting Delegate Credentials

            Each Unit and Club receives one (1) delegate for its first five (5) primary members or major fraction thereof, and one (1) delegate for each additional five (5) members or major fraction thereof.  Unit/Club Presidents must certify the name(s) and email address(es) of their delegate(s) via email to info@VirginiaParliamentarians.org by Sunday, April 24, 2022.

Member-at-Large Voting Delegate Credentials

            The VSAP President will appoint members-at-large to voting delegate slots on a first come, first serve basis.

Ex-Officio Delegate Credentials

            Pursuant to Article VII, Section 3A of the VSAP Bylaws, “The Officers and Chairmen of Standing Committees, the Corresponding Secretary, the Editor, and the Historian; [and] Past Presidents of the Association who are members of the Association” are voting members of the association body.  These individuals who register for the meeting will automatically be credentialed as part of the voting body; no additional action is needed.

Tentative Schedule

  • 9:30 am – Zoom Room Opens
  • 10:00 am – Business Meeting
  • 11:00 am – Workshop 1
  • 12:00 pm – Workshop 2
  • 1:00 pm – Workshop 3